Vocabulary Catalog List Detail - Records Glossary

Descriptive Information
Terminology Services ID
Records Glossary
Description
Common records management terms adapted from A Federal Records Management Glossary. National Archives and Records Administration, 1993.
Publishing Organization
Office of Environmental Information/Office of Information Collection/National Records Management Program
Last Update
October 22, 2010
 
Terms & Acronyms


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Term
ACCESS
ACCESSION
ACCESSIONED RECORDS
ACCOUNTABLE OFFICERS' ACCOUNTS
ACCRETION
ACTION COPY
ACTIVE RECORDS
ADEQUACY OF DOCUMENTATION
ADEQUATE AND PROPER DOCUMENTATION
ADMINISTRATIVE RECORD
ADMINISTRATIVE RECORD - SUPERFUND
ADMINISTRATIVE RECORDS
ADMINISTRATIVE VALUE
ADMINISTRATIVELY CONTROLLED INFORMATION
ADP MANAGER
AERIAL PHOTOGRAPHS
AGENCY
AGENCY RECORDS
AGENCY RECORDS OFFICER
AGENCY RECORDS SCHEDULE
AGENCY RECORDS SCHEDULE
AGGREGATED DATA
AGING BLEMISHES
ALIENATION
ALPHABETIC-SUBJECT FILING SYSTEM
ALPHANUMERIC FILING SYSTEM
AMERICAN NATIONAL STANDARDS INSTITUTE
AMERICAN STANDARD CODE FOR INFORMATION INTERCHANGE
ANALOG
APERTURE CARD
APPLICATION
APPRAISAL
ARCHITECTURAL AND ENGINEERING RECORDS
ARCHIVAL AGENCY
ARCHIVAL DEPOSITORY
ARCHIVAL MICROFILM
ARCHIVAL QUALITY
ARCHIVAL RECORDS
ARCHIVAL REPOSITORY
ARCHIVAL STANDARDS
ARCHIVAL STORAGE CONDITIONS
ARCHIVES
ARCHIVES ADMINISTRATION
ARCHIVING
ARCHIVIST
ARCHIVIST OF THE UNITED STATES
ARRANGEMENT
ASSOCIATION FOR INFORMATION AND IMAGE MANAGEMENT
AUDIOVISUAL RECORDS
AUDIT
AUTOMATED DATA PROCESSING
AUTOMATED INFORMATION SYSTEM
AUTOMATIC DATA PROCESSING
BACKGROUND DENSITY
BACKING UP
BAR CODE
BASE
BINARY CODE
BIT
BIT-MAPPED GRAPHICS
BLIP
BLOCK
BUSINESS NEEDS
BYTE
CAMERA
CAMERA MICROFILM
CAMERA-PROCESSOR
CARTOGRAPHIC RECORDS
CASE FILES
CASE WORKING FILES
CELLULOSE NITRATE FILM
CELLULOSE TRIACETATE FILM
CENTRAL FILES
CENTRAL PROCESSING UNIT
CENTRALIZED FILES
CHARACTER
CHARGEOUT
CHARTS
CHRON FILES
CHRONOLOGICAL FILES
CLASSIFICATION
CLASSIFIED INFORMATION
CLOSED FILE
CLOUD COMPUTING
CODE
CODE OF FEDERAL REGULATIONS
CODEBOOK
CODING
COMPACT DISK
COMPACT DISK--INTERACTIVE
COMPREHENSIVE RECORDS SCHEDULE
COMPUTER
COMPUTER-AIDED DESIGN
COMPUTER-AIDED ENGINEERING
COMPUTER-AIDED MANUFACTURING
COMPUTER ARCHITECTURE
COMPUTER-ASSISTED LOCATER SYSTEM
COMPUTER-ASSISTED RETRIEVAL SYSTEM
COMPUTER CODE
COMPUTER INPUT MICROFILM
COMPUTER OUTPUT MICROFILM
COMPUTER OUTPUT MICROFILMER
COMPUTER PRINTOUT
COMPUTER PROGRAM
COMPUTER SECURITY
COMPUTER SYSTEM
CONSTRUCTION DRAWINGS
CONTINGENCY PLANNING
CONTINGENT RECORDS
CONTINUED PRESERVATION
CONTINUING VALUE
CONTINUITY OF OPERATIONS
CONTINUITY REFERENCE FORM
CONTRACTOR DATA
CONTRACTOR RECORDS
CONVENIENCE FILES
COPY
CORRESPONDENCE
CORRESPONDENCE FILES
CREATION
CROSS-REFERENCE
CURRENT RECORDS
CUSTODY
CUTOFF
CYCLE
DATA
DATA ADMINISTRATION
DATA BASE
DATA BASE MANAGEMENT SYSTEM
DATA DICTIONARY
DATA ELEMENT
DATA FIELD
DATA FILE
DATA PROCESSING
DATA RECORDS
DATA SET
DAY FILES
DEBUGGING
DECIMAL FILING SYSTEM
DECLASSIFICATION
DELETING
DENSITY
DEPOSITORY
DESCRIPTION
DESIGN DRAWINGS
DESTRUCTION
DETAIL FILES
DEVELOPING
DIAZO FILM
DIGITAL
DIGITAL ARCHITECTURAL AND ENGINEERING RECORDS
DIGITAL AUDIOTAPE
DIGITAL CARTOGRAPHIC RECORDS
DIRECTIVE
DISASTER
DISASTER PREVENTION AND RECOVERY
DISCLOSURE-FREE EXTRACT
DISPOSABLE RECORDS
DISPOSAL
DISPOSAL AUTHORITY
DISPOSAL LIST
DISPOSAL SCHEDULE
DISPOSING OF
DISPOSITION
DISPOSITION AUTHORITY
DISPOSITION INSTRUCTIONS
DISPOSITION ITEM
DISPOSITION PROGRAM
DISPOSITION SCHEDULE
DISPOSITION STANDARD
DOCKET
DOCUMENT
DOCUMENTARY
DOCUMENTARY MATERIALS
DOCUMENTATION
DOCUMENTATION REQUIREMENTS
DOCUMENTATION STANDARDS
DONATION
DRY-PROCESS SILVER FILM
DRY SILVER FILM
DRYING
DUMPING
DUPLEX-NUMERIC FILING SYSTEM
DUPLICATE
DUPLICATE ORIGINAL FILM
EDP
ELECTRONIC COPIES
ELECTRONIC DATA INTERCHANGE
ELECTRONIC DATA PROCESSING
ELECTRONIC DOCUMENTS
ELECTRONIC MAIL
ELECTRONIC MICROIMAGE TRANSMISSION
ELECTRONIC RECORD
ELECTRONIC RECORDKEEPING
ELECTRONIC RECORDKEEPING SYSTEM
ELECTRONIC RECORDS SYSTEM
EMERGENCY
EMERGENCY DESTRUCTION
EMERGENCY-OPERATING RECORDS
EMULSION
ENGINEERING RECORDS
ERASING
ESSENTIAL RECORDS
EVALUATION
EVIDENTIAL VALUE
EXECUTIVE AGENCY
EXPOSURE
EXTENDED BINARY CODED DECIMAL INTERCHANGE CODE
FACILITATIVE DOCUMENTS
FACSIMILE
FAX
FEDERAL AGENCY
FEDERAL INFORMATION PROCESSING STANDARDS
FEDERAL INFORMATION RESOURCES MANAGEMENT REGULATIONS
FEDERAL PROPERTY MANAGEMENT REGULATIONS
FEDERAL RECORDS
FEDERAL RECORDS CENTER
FICHE
FIELD
FILE
FILE BREAK
FILE CODES
FILE COPY
FILE CUTOFF
FILE DESIGNATION
FILE GROUPS
FILE LAYOUT
FILE PLAN
FILE SERIES
FILE STATION
FILE TYPES
FILES
FILES CUSTODIAN
FILES IMPROVEMENT
FILES INVENTORY
FILES MAINTENANCE
FILES MANAGEMENT
FILES MANUAL
FILES OPERATIONS
FILING
FILING FEATURE
FILING SYSTEM
FINAL DISPOSITION
FINDING AIDS
FISCAL VALUE
FIXING
FLASH CARD
FLASH TARGET
FLAT FILE
FLAT MICROFORM
FLATBED CAMERA
FOLLOWUP FILES
FOR OFFICIAL USE ONLY
FORM
FORMAT
FROZEN RECORDS
FUNCTION
FUNCTIONAL CLASSIFICATION
FUNCTIONAL REQUIREMENTS
FUNCTIONAL SPECIFICATIONS
GENERAL ACCOUNTING OFFICE
GENERAL CORRESPONDENCE FILES
GENERAL RECORDS SCHEDULE
GENERAL SERVICES ADMINISTRATION
GEOGRAPHIC INFORMATION SYSTEM RECORDS
GOVERNMENT INFORMATION
GRAPHIC RECORDS
HARD COPY
HARDWARE
HIERARCHICAL SYSTEM
HISTORICAL RECORDS
HISTORY FILES
HOLDING AREA
HOUSEKEEPING RECORDS
IMAGE
IMAGE MANAGEMENT
IMAGE MANAGEMENT SYSTEMS
IMAGE PROCESSING
IMAGE SCANNING
INACTIVE RECORDS
INDEX
INFORMATION
INFORMATION AND RECORDS MANAGEMENT
INFORMATION CONTROL/DOCUMENT CONTROL
INFORMATION COPY
INFORMATION MANAGEMENT
INFORMATION RESOURCES MANAGEMENT
INFORMATION SECURITY
INFORMATION SYSTEM
INFORMATION SYSTEM ARCHITECTURE
INFORMATION SYSTEM DESCRIPTION
INFORMATION SYSTEM MANAGER
INFORMATION TECHNOLOGY MANAGER
INFORMATIONAL VALUE
INPUT
INPUT RECORDS
INSPECTION
INTEGRATION
INTERACTIVE DISK
INTERMEDIATE
INTERNATIONAL STANDARDIZATION ORGANIZATION
INTRINSIC VALUE
INVENTORY
ITEM
JUKEBOX
LAYOUT
LEGAL AND FINANCIAL RIGHTS RECORDS
LEGAL CUSTODY
LEGAL VALUE
LIFE CYCLE OF RECORDS
LOCAL AREA NETWORK
LOGICAL RECORD
MACHINE-READABLE RECORDS
MACRODATA
MAGNIFICATION RATIO
MAINFRAME COMPUTER
MAINTENANCE AND USE
MANAGEMENT INFORMATION SYSTEM
MANAGEMENT OF FEDERAL INFORMATION RESOURCES
MANIFOLD
MAPS AND CHARTS
MASTER COPIES
MASTER FILES
MASTER MICROFORM
MEASLES
MEDIUM
MEMORANDUM
METADATA
METHYLENE BLUE
MICRO-OPAQUE
MICROCARD
MICROCOMPUTER
MICROCOPY
MICROCOPY RESOLUTION TEST CHART
MICRODATA
MICROFACSIMILE
MICROFICHE
MICROFILM
MICROFILMING
MICROFORM
MICROGRAPHICS
MICROIMAGE
MICROIMAGING SYSTEMS
MICROPHOTOGRAPH
MICROSPOTS
MIGRATION
MINICOMPUTER
MNEMONIC FILING SYSTEM
NA FORM 14028, INFORMATION SYSTEM DESCRIPTION
NA FORM 14097, TECHNICAL DESCRIPTION FOR TRANSFER OF ELECTRONIC RECORDS TO THE NATIONAL ARCHIVES
NATIONAL ARCHIVES
NATIONAL AUDIOVISUAL CENTER
NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY
NATIONAL SECURITY EMERGENCY
NEGATIVE FILM
NITRATE FILM
NITROCELLULOSE FILM
NONCURRENT RECORDS
NONOFFICIAL PAPERS
NONPERMANENT RECORDS
NONRECORD COPY
NONRECORD MATERIALS
NONRECORDS
NONTEXTUAL RECORDS
NUMERIC-ALPHABETIC FILING SYSTEM
NUMERIC FILING SYSTEM
OFF-LINE
OFF-SITE STORAGE
OFFER
OFFICE AUTOMATION
OFFICE OF MANAGEMENT AND BUDGET
OFFICIAL FILE COPY
OFFICIAL FILES
OFFICIAL RECORD COPY
OFFICIAL RECORDS
OMB CIRCULAR NO. A-130, MANAGEMENT OF FEDERAL INFORMATION RESOURCES
ON-LINE
OPERATING SYSTEM
OPTICAL CHARACTER RECOGNITION
OPTICAL DIGITAL DATA DISK
OPTICAL DIGITAL DISK
OPTICAL DISK
OPTIONAL FORM
OPTIONAL FORM 11, REFERENCE REQUEST--FEDERAL RECORDS CENTERS
OPTIONAL FORM 21, CROSS-REFERENCE
OPTIONAL FORM 22, CONTINUITY REFERENCE
OPTIONAL FORM 23, CHARGEOUT RECORD
ORAL HISTORY MATERIALS
OUTPUT
OUTPUT RECORDS
PAPER
PAPERS
PAPERWORK MANAGEMENT
PC
PERMANENT RECORDS
PERSONAL COMPUTER
PERSONAL FILES
PERSONAL PAPERS
PERSONAL RECORDS
PHOTOGRAPH
PHOTOGRAPHIC RECORDS
PHYSICAL CUSTODY
PICTURE ELEMENT
PLANETARY CAMERA
POLARITY
POLYESTER FILM
POLYETHYLENE TEREPHTHALATE FILM
POSITIVE FILM
POSTERS
PRESERVATION
PRESERVATION MASTER COPIES
PRESIDENTIAL RECORDS
PRINTED RECORDS
PRINTER
PRINTOUT
PRIVATE PAPERS
PRIVILEGED INFORMATION
PROCESSED DOCUMENTS
PROCESSING
PROCESSING FILES
PROCESSOR
PROGRAM
PROGRAM AUDIT
PROGRAM INSPECTION
PROGRAM MANAGER
PROGRAM RECORDS
PROGRAM REVIEW
PROJECT FILES
PROPRIETARY INFORMATION
PUBLIC RECORDS
PUBLIC USE FILE
PUBLICATIONS
PURGING
RANDOM ACCESS MEMORY
RASTER GRAPHICS
READ ONLY MEMORY
READER
READER-PRINTER
READING FILES
RECORD COMPONENTS
RECORD COPY
RECORD ELEMENTS
RECORD GROUP
RECORD LAYOUT
RECORD MEDIUM
RECORD SERIES
RECORD SET
RECORD SYSTEM
RECORD VALUES
RECORDED INFORMATION
RECORDING DENSITY
RECORDKEEPING
RECORDKEEPING COPY
RECORDKEEPING REQUIREMENTS
RECORDKEEPING SYSTEM
RECORDS
RECORDS ADMINISTRATION
RECORDS ADMINISTRATION INFORMATION CENTER
RECORDS CENTER
RECORDS CONTROL SCHEDULE
RECORDS CREATION
RECORDS CREATION AND MAINTENANCE PROGRAM
RECORDS CUSTODIAN
RECORDS DISASTER PREVENTION AND RECOVERY
RECORDS DISPOSAL
RECORDS DISPOSITION
RECORDS DISPOSITION AUTHORITY
RECORDS DISPOSITION PROGRAM
RECORDS DISPOSITION REQUEST
RECORDS DISPOSITION SCHEDULE
RECORDS LIAISON OFFICER
RECORDS LIFE CYCLE
RECORDS MAINTENANCE AND USE
RECORDS MANAGEMENT
RECORDS MANAGEMENT OFFICER
RECORDS MANAGEMENT PROGRAM
RECORDS MANAGEMENT PROGRAM DIRECTIVE
RECORDS MANAGER
RECORDS MANUAL
RECORDS OFFICER
RECORDS RETENTION AND DISPOSITION SCHEDULE
RECORDS RETENTION SCHEDULE
RECORDS RETIREMENT
RECORDS SCHEDULE
RECORDS SCHEDULE INSTRUCTIONS
RECORDS SECURITY
RECORDS STORAGE FACILITY
RECYCLING
RED SPOTS
REDOX BLEMISHES
REDUCTION RATIO
REFERENCE COPY
REFERENCE REQUEST--FEDERAL RECORDS CENTERS
REMOTE-SENSING IMAGERY RECORDS
REPORT
REPOSITORY
REQUEST FOR RECORDS DISPOSITION AUTHORITY
RESOLUTION
RESOLUTION TARGET
RESOLUTION TEST CHART
RETAINED RECORDS
RETENTION
RETENTION PERIOD
RETENTION SCHEDULE
RETENTION STANDARD
RETIREMENT
RIGHTS-AND-INTERESTS RECORDS
ROLL MICROFORM
ROTARY CAMERA
RULEMAKING DOCKET
SAFETY FILM
SAMPLING
SCANNING
SCANNING RESOLUTION
SCHEDULE
SCHEDULE INSTRUCTIONS
SCHEDULE ITEM
SCHEDULED OFFER
SCHEDULED RECORDS
SCHEDULED TRANSFER
SCHEDULING
SCRATCHING
SCREENING
SECURITY-CLASSIFIED RECORDS
SEMIACTIVE RECORDS
SEMICURRENT RECORDS
SERIES
SERIES-BASED REVIEW
SILVER GELATIN FILM
SILVER HALIDE FILM
SITE AUDIT RECORDS
SOFTWARE
SORTING
SOURCE DOCUMENT MICROFILMING
SOURCE DOCUMENTS
SOURCE RECORDS
SPECIAL RECORDS
SPECIFICATIONS
STAGING AREA
STANDARD FORM
STANDARD FORM 115, REQUEST FOR RECORDS DISPOSITION AUTHORITY
STANDARD FORM 135, RECORDS TRANSMITTAL AND RECEIPT
STANDARD FORM 258, REQUEST TO TRANSFER, APPROVAL, AND RECEIPT OF RECORDS TO NATIONAL ARCHIVES OF THE UNITED STATES
STANDARD FORM 277, COMPUTER MAGNETIC TAPE FILE PROPERTIES
STEP-AND-REPEAT CAMERA
STOCK COPY
STOCK FOOTAGE
SUBJECT CLASSIFICATION SYSTEM
SUBJECT FILES
SUBJECT-NUMERIC FILING SYSTEM
SUBJECT OUTLINE
SUMMARIZED DATA
SUSPENSE FILES
SYSTEM
SYSTEM INTEGRATION
TECHNICAL DESCRIPTION FOR TRANSFER OF ELECTRONIC RECORDS TO THE NATIONAL ARCHIVES
TECHNICAL REFERENCE FILES
TELECOMMUNICATIONS
TEMPORARY RECORDS
TEXT DOCUMENTS
TEXTUAL RECORDS
TICKLER FILES
TRANSACTION FILES
TRANSFER
TRANSITORY CORRESPONDENCE FILES
TRANSITORY DOCUMENTS
TROUBLESHOOTING
TURNKEY SYSTEM
ULTRAFICHE
UNAGGREGATED DATA
UNSCHEDULED RECORDS
UNSUMMARIZED DATA
UPDATABLE MICROFORM
U.S.C.
USE COPIES
USER GUIDE
VALID TRANSACTION FILES
VESICULAR FILM
VIDEODISK
VIDEOMICROGRAPHICS
VITAL RECORDS
VITAL RECORDS PROGRAM
WASHING
WEEDING
WIDE AREA NETWORK
WORD PROCESSING
WORK COPIES
WORK FILES
WORKING FILES
WORKING PAPERS
WRITE ONCE READ MANY
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