Suggested Guidance for the Creation of Terminology


Suggested Guidance for the Creation of Terminology

Terminology development is organic and unique to the situation and organizational culture. The following provides guidance for the terminology creation process:

  1. Propose the Development of a terminology
  2. Define Community of Interest for the terminology
  3. Governance Board
  4. Develop a charter (scope, level of effort, collaboration process, workflow, and approval process). This charter is the responsibility of the Governance Board.
  5. Create Draft terminology
  6. Validate draft terminology with Community of Interest
  7. Resolve issues
  8. Revise Terminology
  9. Adopt terminology. This is the responsibility of the Governance Board.
  10. Post the Terminology as “approved” in the terminology tool
  11. Announce the Terminology to the Community of Interest
  12. Adopt schedule and procedures for maintenance. This is the responsibility of the Governance Board

 


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Suggested Guidance for Maintenance of Terminology

Terminology maintenance is also organic and unique to the situation and the organizational culture. The following provides guidance for the terminology maintenance process:

  1. Identify need (by schedule or other means such as initiated by steward, governing board, Community of Interest identification)
  2. Initiate review process. This is the responsibility of the Terminology Steward.
  3. Propose additions, corrections, archival of term, etc. If minor changes are proposed, the steward may sanction. If there are major changes, the following steps are normal:
    1. Validate the changes with Community of Interest and/or Governance Board (normally done by the Steward)
    2. Approve/Reject/Modify the changes. This is the responsibility of the Governance Board
    3. Incorporate terminology structure edits in terminology tool
    4. Notify Community of Interest

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